Invite your contacts

Invitation service

Your participation in the trade fair includes the opportunity to invite your business contacts at no cost via the Invitation Service. The (free) invitation service was created to make things easier for you and is an important marketing tool that helps attract high-quality visitors to the fair. Participating in this service is simple. You upload your contact list to our secure platform and we take care of sending a professional and personalized invitation with your company name.

Advantages

Free invitation with company name

65% of the visitors enter through the Easyfairs Invitation Service. You save all the time, layout and printing costs that you would normally spend on invitations! Relationships that also appear in our e-mail database do not receive a mail item, but an e-mail with a unique registration code. We will mention your company name in all invitations.

Completely unburdened and AVG-proof

We like to make it as easy as possible for you. That is why we have developed a secure environment for you in which you can upload your relationship lists with the click of a button. Inviting relations has never been so easy! This saves you time and allows you to optimally prepare for your exhibition participation.

Visitor quality

You want to get a return from your participation. Visitor quality plays a major role in achieving that objective. By supplying a high-quality address file, you have a lot of influence on who you meet.

Guaranteed visit

Because you send tens to hundreds of invitations in your name, many entrepreneurs have become aware of your company. You have significantly increased the chance of meeting these companies at the stock exchange.

Privacy

First of all, we want to provide you with insight into how we handle the personal data you provide to us through your contact lists for the invitation service. Easyfairs places great importance on your privacy and that of your contacts. Naturally, we have our processing agreement and procedures well in order. It is therefore completely safe to have your contact lists processed by us.

The data is used solely for the purpose of inviting your contacts on your behalf;

You upload your contact lists into the secure environment of My Easyfairs.
Your contact lists are deduplicated. The organization responsible for this process is GDPR-compliant.
Your data is only provided to the mailing handler, who uses the data solely for sending out the invitations. They do not retain the data afterward.
The data will be destroyed after the fair. Your contacts will only be added to our database if they themselves give consent for the use of their data.

Safe and GDPR -proof

Since we ask you to provide your contact lists for participation in our Invitation Service we would like to give you insight into how we handle the personal data you send us in these contact lists.

Relationship management

Easyfairs attaches great importance to your privacy and that of your relations. Data from potential visitors is indispensable for the success of Bakkersvak & IJs-Vak and it is also one of your most valuable assets as an exhibitor. That is why we deal with this in a concrete manner and fully in accordance with the GDPR legislation

Collaboration

In this invitation collaboration you grant us permission to send a one-time physical invitation to the postal address of your relationship. Naturally, we have our processing agreement and our procedures in order and they comply with the GDPR legislation.

In a nutshell

Your company

The data will only be used to invite your relations on your behalf.

No other purposes

This data will not be used for purposes other than those related to the invitation service.

Secured environment

You upload your relationship lists in the secure environment of My Easyfairs Invitation Service.

Deduplicated

Your relationship lists are deduplicated. The organization that takes care of this is GDPR-proof.

Single use

Your data will only be provided to the mailing handler who uses the data to send the invitations.

Destroyed immediately afterwards

Your relations will only be included in our database if they give permission for their data to be used.

Questions about the invitation service?

Please feel free to contact us!